The Legal & HR Vault is a fixed-scope legal service for Malaysian employers. Under a written engagement, we give your owner and HR or admin team the standard procedures, briefings and documents for everyday employment matters.
We act for employers only. We never act for employees.
Search "Chua Yi Xie" under Lawyer, or "Yi Xie & Co." under Firm. Verify the Malaysian Bar listing →
The schedule usually arrives within a few minutes. We will not phone you unless you ask.
Asking for the schedule does not make you a client. Access begins only after
our conflict check, AMLA steps and signed Letter of Engagement.
See the engagement steps →
You do not have to read everything. Open tonight's problem, read the briefing, then use the document that follows.
The statutory terms are correct in both languages. Module 5 is English only because it is written for the boss and is never handed to staff.
Module 2's house rules are written for a standard office. A kitchen, outlet, workshop, factory floor or clinic may need rules written for the operation. The other four modules cover hiring, discipline, performance and exits across industries.
The standard full-time contract is in the Vault. A Setup covers straightforward full-time or part-time contracts for up to three role types. Fixed-term, commission, executive, foreign-worker and complex shift roles are drafted for the role.
One written question a week by email about choosing, understanding or using the Vault documents. We reply within two to three business days. No rollover, emergency channel or WhatsApp support. This lasts 12 months from the date access is issued. You keep the supplied documents afterwards. Support then expires unless renewed. We offer renewal, but never renew or charge automatically. Keeping the documents is a separate thing from continuing portal access and future updates. The private schedule and the Letter of Engagement state those terms before you commit.
We can explain how to fill in a document. Writing it for you, reviewing your evidence or guiding a live staff matter is separate work. We agree that scope and fee in writing before starting.
Can somebody still file a claim?
Yes. Following the right process cannot stop an employee from filing. If the matter needs advocacy, we work alongside a separate firm that handles that stage. We may remain on the employment analysis within our own engagement.
If a specific employee is already on your mind, bring that problem to a consultation. The Vault is for the repeatable process.
Anyone can download a warning letter. The Vault starts with the twenty minutes of checking that must happen first. The briefing tells you when to use the document, what to check and when to stop and call.
The English or BM document comes after that.
Nothing starts and no access goes out before the signed letter comes back.
These are the questions the material helps you work through. You do not have to read every part before you start.
The free staff problem checker helps you find a starting point. It does not assess your evidence or decide what action you can take.
The fee schedule usually reaches you within a few minutes of asking. After that most of the clock is yours. We cannot issue access until the conflict check clears, your company verification documents come back and the signed Letter of Engagement returns.
Once access is issued there is nothing to install and nothing to schedule. Open the problem you have tonight, read the briefing, use the document that follows. You do not have to read the rest.
The Letter of Engagement names the company and the people who may use the Vault internally. That can include the owner, HR team, administration staff and relevant line managers.
It remains a baseline. It does not replace company-specific policies or advice, and it cannot be resold or passed to another company.
Employment law moves and documents go stale. The private schedule and the Letter of Engagement state exactly which updates your access includes, and you read both before you pay anything.
What you can check today is who is behind the material. Most template sites do not tell you who wrote them, so there is nobody to ask and nothing to verify. Search "Chua Yi Xie" under Lawyer, or "Yi Xie & Co." under Firm.
No. The Vault is a legal service, but the standard material is written for a boss and the person preparing the paperwork. The checklist comes before the template so your team can handle the common sequence without calling us at every step.
Where you do need one, the document says so on its face rather than leaving you to work it out. Senior people, anything already at the Labour Office, and anything where the employee has come back with a complicated medical explanation.
No. Under the Employment Act, most of your obligations start with your first employee, and small employers are usually the most exposed because they are the ones relying on a contract copied off the internet.
This is about your operation, not your size. Choose by the work in front of you. Use the standard documents yourself, ask us to help put them into use through The Setup, or have rules drafted for your operation.
Many owners do. The engagement feels easier to justify when there is a real problem on the desk. The difficulty is that a live warning, dismissal, JTK letter or employee demand may already need advice on the facts. A standard document can be too late by then.
If your budget is tight, start with the free guides and the complete working specimen. Engage us for the Vault only if the repeatable material fits problems you actually have. If something is already moving, bring that one to a consultation instead of trying to force it through a template.
And some employers do not need us at all. We keep a list of those situations and we would rather you read it first. When you do not need us →
Yes, once the Letter of Engagement is signed. Your company becomes a client of this firm for the Vault scope stated in that letter. It is an engagement with a law firm, not a download, which is why there is a conflict check and verification in front of it.
It is also a limited engagement. It does not make us your general counsel and it does not put us on record for every employee issue. When you need the law applied to live facts, we agree that extra scope and the private fee in writing first.
See the scope, access terms and engagement route before you decide.
Let us say the uncomfortable part first. This may be a serious expense for a small employer. Read the working specimen and the limits on this page before you decide. If your team will not use the procedures, do not engage us for the Vault.
The fee schedule is sent privately by email. You can read it before deciding whether you want to speak to us.
Fill in the fields below and the full schedule arrives in your inbox, usually within a few minutes. It covers the Vault service, access terms and support you can request, so you can see the whole route before you decide.
Asking for the schedule commits you to nothing and we will not phone you unless you ask. It does not make you a client. If you decide to proceed, we start with the conflict check, AMLA steps and Letter of Engagement described above.
